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Bilingual Receptionist / Office Administrator

Canada-Ontario-Mississauga

1523022-1523024

Job Description

This position is for a bilingual candidate who speaks and writes both English and French fluently.

RESPONSIBILITIES:

Perform Receptionist Functions;

Main Activities

  • Greet and assist at Reception
  • Answer all incoming calls and handle caller’s inquiries whenever possible, otherwise reroute to internal staff as required
  • Coordinate and handle mailing needs as required
  • Check, sort and forward emails and phone messages
  • Pick up & deliver mail
  • Open & date stamp all general correspondence
  • Prepare, organize, mail, and file correspondence and documents as required.

Perform Clerical Duties;

Main Activities

  • Purchase office supplies and printer toners upon employee requests. Also will maintain an adequate inventory of office supplies
  • Coordinate the repair & maintenance of office equipment
  • Data Entry (sales leads / contracts /  marketing campaigns etc.)
  • Coordinate with vendors to support Sales & Marketing Management
  • Process bank deposits.

Perform Office Administrator Functions;

Main Activities

  • Assist in the planning and preparation of training/meetings, conferences and conference telephone calls to support our Sales Group
  • Perform accounting tasks, including invoicing and PO processing
  • Work independently and within a team on special projects
  • Prioritize work by considering its risk, importance, urgency, organizational, or customer implications
  • Act as a liaison with other departments and affiliated companies. Handle confidential and non-routine information
  • Ensure proper workflow for projects as they work from start to finish.

EDUCATION, EXPERIENCE AND CERTIFICATIONS:

Education: Associate’s Degree /Diploma supplemented by specialized secretarial or administrative training.

Experience: 2+ years of experience supporting at the Sales & Management level.

Technical Abilities: Strong knowledge of MS Office, including Word, Excel, PowerPoint, Avaya IP Phone, Postal Machine, Photocopier.

Job Type: Full-time

Required education:

  • Diploma/Certificate

Posting Date: 11-Jul-2017Administrative Support/Clerical Permanent, Full-Time Open 1 ASAP
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