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Children's Hospital of Eastern Ontario

Buyer, Strategic Sourcing & Logistics

Canada-Ontario-Ottawa

401 Smyth Posted 9 Days Ago18-057-1560480

Job Description

POSITION SUMMARY

 

The Buyer is responsible for the procurement of goods and services required by the hospital.  The incumbent will assist with investigating new sources of supply, pre-qualifying suppliers, analyzing and evaluating bids, solving problems and monitoring supplier performance. 

 

JOB DESCRIPTION:

  • Coordinates tendering process and drafting documents for contracts in the form of Public/Invitational Tenders, Request for Proposals, Pre-qualifications, Request to Qualify and Quote, Request for Information and Negotiated Contracts for goods and services for Capital and Operations projects and conducts administrative reviews of tenders after opening.

  • •Determines method of procurement to be used, selects appropriate standard document and makes modifications as appropriate, in the preparation of tender and contract documents, and assists in selection of bidders.

  • •Negotiates contracts for all types of goods and services. 

  • Prepares final contract documents and coordinates issuance of contracts and addenda.

  • Reviews and verifies material and service requests from customers.  Issues purchase orders to effectively purchase equipment, material and services at the lowest overall cost consistent with satisfactory performance, quality and service.

  • Promotes competition amongst suppliers for material, equipment and services.

    Provides bid analysis and recommendation as required.

  • Processes orders for material and services in a timely and efficient manner to ensure that required dates are met.

  • Conducts negotiations to obtain fair and reasonable pricing, monitors supplier performance, in an effort to acquire best value for acquisitions made for equipment, material and services requirements.

  • Resolves problems, expedites orders, coordinates repairs and returns, resolves invoice discrepancies and mitigates damages.

  • Assists with administering transactions for major supply agreements that include monitoring compliance of terms and conditions.

  • Reviews material specifications with customer groups through meetings and ongoing communication with suppliers in an effort to acquire the best value (cost, quality, delivery, warranty) for material and services.

  • Advise customers of market place information through general discussions and/or meetings.  Distributes pertinent information and literature (e.g. product catalogues, pricing guidelines, supplier information).

  • Provides reports on cost savings.

  • Reviews potential stock items with Stores/Receiving and customer departments to determine economic order quantities, lead times, price structures and forecast requirements for bids and specifications to ensure proper inventory levels are carried by the hospital.

  • Enters data into the purchasing system and maintains accurate records.

  • Coordinates evaluations when necessary.

     

QUALIFICATIONS

 

  • Police Record Check (PRC)  (Essential)

  • Completion of 1 year of college  (Essential)

  • Knowledge of purchasing principles and practices normally attained through the completion of the professional development program with courses leading to a Supply Chain Management Professional (SCMP) certification and/or membership with the Ontario Public Buyers Association (OPBA), or any combination of education, training and experience deemed equivalent.   (Essential)

  • Minimum 2 years’ experience, providing a solid background in administering the procurement process for complex supply and services contracts (e.g. contract law, reviewing/editing specifications, drafting Rfx documents, client/bidder liaison, detailed analysis of tenders bid for compliance, and final document preparation).    (Essential)

  • Experience in administering terms and conditions of purchase orders and formal contracts  (Preferred)

  • Experience with transportation, expediting, warehousing and inventory management (Preferred)               

  • Ability to organize, control and coordinate a variety of activities in a highly stressful environment with commitment to providing high levels of customer service, satisfaction and improvement to the functional area itself (Essential)  

  • Knowledge of GEAC/SmartStream, MS Office.  (Preferred)

  • Bilingual (French/English)  (Preferred)

  • Experience in sourcing and procuring medical surgical supplies.   (Preferred)

  • Knowledge of the  Ontario Broader Public Sector (BPS) Procurement  Directive   (Preferred)

     

    * Please note you will be represented by the Ontario Federation Healthcare Workers – Laborers International Union of North America , (OFHCW-LiUNA).

     

    Should the applicant require any accommodations during the application process please notify Human Resources as per the Accessibility for Ontarians with Disabilities Act.

 

 

 


Please apply by sending a current resume and filing an application form, to the Human Resources Department OR please send your cover letter and a current resume indicating the competition number to jobs@cheo.on.ca.  Please ensure your documents are in Word or PDF format and sent within the required timeframe. 

 



Contact Information

Children's Hospital of Eastern Ontario
jobs@cheo.on.ca
613-737-7600