Procurement Officer (Coordinator, Contract Services

Defence Construction Canada (DCC) provides timely, effective and efficient project delivery and full lifecycle support for infrastructure and environmental assets required for the defence of Canada. In particular, DCC provides procurement, construction, maintenance, environmental, project and program management, facilities management and professional services to support its Client-Partners—the Department of National Defence and the Canadian Armed Forces. The organization is founded on the values of dedication, collaboration, competence and fairness. DCC takes a collaborative approach to successful partnering, with a focus on innovation and integrity. DCC has implemented an e-procurement solution, and works closely with industry and the Client-Partners to develop and deliver new and innovative construction delivery methods, such as public-private partnerships, integrated project delivery and modified design-build.

DCC fosters fair, open and transparent procurement and, in the spring of 2018, won the U.S. National Procurement Institute’s Achievement of Excellence in Procurement Award for the fifth straight year. The British Columbia Construction Association recognized DCC as one of seven Best of Public Procurement owners in 2017 for fairness, openness and dedication to transparency in public procurement.

DCC’s procurement team awards an average of 2,000 contracts per year, with a total value of approximately $900 million.

As a Procurement Officer (Coordinator, Contract Services) at the Chilliwack Site Office, you will be part of DCC’s award-winning team, providing excellence in procurement. The site awards an average of 20 contracts per year. As a member of the Contract Services team, you will have the authority and be empowered to bring forward new and innovative ideas, while working independently on procurements valued at over $5 million per year. You will participate in and promote procurement planning for complex, dynamic, high-risk and intellectually challenging multi-phased projects, liaising nationally with other DCC professionals across Canada.

Summary

The Procurement Officer (Coordinator, Contract Services), arranges and prepares standard contracts for the Client-Partners (e.g. construction, professional services). The incumbent determines Client-Partner needs, provides advice on appropriate procurement approaches, reviews Client-Partner documentation, and arranges for the preparation and submission of documents to the responsible contract authority. The incumbent also makes recommendations to the contract authority about initiating procurement, process decisions and contract awards, and manages the Client-Partner relationship.

Primary

  • Provide advice to Client-Partners on all aspects of procurement
  • Review Client-Partner information (e.g. specifications, financial details, security) and assemble for submission to the contract authority
  • Prepare procurement documents
  • Review tender submissions for compliance and facilitate proposal evaluations
  • Make recommendations to the contract authority for approval (e.g. procurement initiation, process decisions, contract awards)
  • Negotiate contracts with proponents
  • Respond to inquiries from bidders
  • Communicate with Client-Partners and industry, including debriefing unsuccessful bidders
  • Prepare Notices of Proposed Procurement
  • Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
  • Ensure quality standards are met, in line with corporate and Client-Partner expectations

Other

  • Review and approve initiation and award of contracts, within delegated signing authority
  • Participate, promote and sometimes lead procurement planning with Client-Partners
  • Manage risk
  • Other duties as assigned

General and Specific Knowledge

  • Best practices, methods, trends and legislation in procurement
  • DCC and Client-Partner procurement processes and procedures
  • Government policies and trade agreements
  • Project and risk management principles

Formal Education and/or Certification(s) and Experience

  • Minimum: college diploma in architecture, engineering technology or related field with four years’ relevant experience, or the equivalent

Abilities

  • Use applicable computer software and operating systems
  • Apply project and risk management techniques

Development and Leadership

  • Provide functional direction and advice to employees and to Client-Partners

Working Conditions

  • Typical office environment with occasional travel
  • Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment