Procurement Officer

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BCNET is looking for an experienced procurement professional. If you are looking to build your experience while making an impact in a fast paced and highly engaged environment, we want you to become part of our team! 

BCNET has an opening for a Procurement Officer.  This position actively collaborates with all twenty-five British Columbia Post-Secondary Institutions on a wide range of opportunities.  

Our core values are to:

  • Collaborate - We achieve more by working together
  • Respond - We commit to service excellence
  • Innovate - We deliver creative solutions

BCNET is a not-for-profit, shared services organization that represents the interests of our members––colleges, universities and research institutes in British Columbia. We continuously engage with our members to explore, evaluate and develop solutions that meet their unique needs.

Our aim is to build value through collaboration, drive down costs, maximize efficiencies, expand services offerings, enhance service quality and further the mission of our members.

At BCNET, the Procurement Officer will:

  • Work with a dedicated team focused on delivering value to mentor from;
  • Expand your network by connecting with public procurement leaders in the sector;
  • Play a unique role in shaping the sector’s collaborative procurement journey.​​​​

We offer an excellent compensation package including a competitive salary, and a complete range of benefits including a defined benefit pension plan, healthcare coverage and wellness allowance.

Please review the job details below.

Procurement Officer Position Description

Job Title

Procurement Officer

Reports To

Chief Procurement Officer

Position Summary

The BCNET Procurement Officer is responsible for managing procurement activities including tender development and evaluation, contract generation and management, while ensuring that cost-effectiveness commensurate with quality. All activities shall be in accordance with BCNET's standard practices, conflict of interest policy, related trade agreements as well as municipal, provincial and federal laws. 

The Procurement Officer works with the BCNET staff, members, and vendors;  

Summary of Primary Duties and Responsibilities

The Procurement Officer's main areas of responsibility include:

  • Development, analysis, and evaluation of tender documentation;
  • Generation of contracts;
  • Participates in the planning of procurement of goods and services for BCNET and its members;
  • Supports vendor relationships;
  • Provides expertise and guidance to staff engaged in supply management activities.

  *Oversees procurement of goods and services;

  • Ensures that all procurements are in compliance with regulations, laws and related procurement practices as well as in accordance with BCNET Procurement Policy and Procedures and practices;
  • Promotes and adopts sustainable supply chain concepts where appropriate;
  • Reviews and monitors contracts to ensure compliance;
  • Provides consistent sourcing and contracting activities through the use of standard tendering document templates (primarily Request for Proposals, Request for Quotes, Request for Information);
  • Evaluates tender and award documentation with respect to the developed evaluation criteria;
  • Responsible for awarding a contract with consensus from BCNET management and the relevant working group consistent to BCNET Procurement Services’ terms of reference;
  • Analyzes current procurement activities and recommends improvement with more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative procurement.
  • Responsible for contributing to the planning of various collaborative procurement activities;

  *Provides procurement guidance and assistance;

  • Provides guidance and assistance to BCNET staff and committees in all aspects of procurement, including the interpretation of related policies and procedures;
  • Coordinates and resolves problems with suppliers;
  • Demonstrates the procurement function as an effective resource that addresses the need for shared solutions across BCNET member institutions;
  • Proactively implements best practices, such as templates and file management;
  • Prepares bids for issuance, including writing tenders, and receives bids from vendors to prepare bid synopses for internal client departments;
  • Monitors compliance with Purchasing policies and procedures.

  *Records and Document Management;

  • Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow-up;
  • Assists in the preparation of procurement related reports;
  • Responsible for ensuring that assigned tender activities are acted upon and completed within the agreed timelines;
  • Responsible for contributing to and tracking cost savings/negotiated savings as Key Performance Indicators (KPI) on all procurements.

  *Vendor Management;

  • Promotes and develops contacts with external suppliers to establish new sources of supply;
  • Coordinates and/or conducts interviews and meetings with current suppliers to improve levels of customer services;
  • Collects and reports statistics to measure commodity and/or supplier performance.

*Travels as necessary for business, to member institutions and their communities.

Qualifications

  • University degree in a relevant discipline, or an acceptable combination of education, training, and experience.
  • SCMP Designation, Certificate in Purchasing, Diploma in Supply Management or related training would be considered an asset:
  • Minimum of five-years experience or the equivalent combination of education and experience.
  • Public sector and/or post-secondary education purchasing experience is an asset.

Skills

  • Excellent interpersonal and communication skills (written and oral).
  • Excellent negotiating and problem-solving skills.
  • Excellent project management skills.
  • Ability to communicate effectively and persuasively with team members, collaborators, and clients, with sensitivity to the level of technical communication appropriate to the task and audience.
  • Ability to work effectively while managing multiple tasks.
  • Ability to understand and apply policies, procedures, and instructions.
  • Ability to analyze and resolve problems, identifying key information and all relevant issues.
  • Ability to maintain accuracy and attention to detail.
  • Ability to communicate effectively verbally and in writing.

COVID-19 Precautions

Staff members work remotely temporarily due to COVID-19; individual staffers may occasionally go to the office as required. Worker health check is required before entering the workplace; while onsite, social distancing / mask wearing rules are enforced. No visitors.

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HOW TO APPLY:

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Please submit your resume AND a cover letter clearly documenting your suitability for this role and how your experience aligns with our Core Values by 4PM Vancouver time, Tuesday, April 20, 2021.

Thank-you to all applicants, but only those shortlisted will be contacted.